One tour, different departure cities: build prices that make sense
Separate the shared land package from city-specific flights, feeder transfers and hotel nights to explain different departure fares without losing the margin.
Jökulsárlón · 21:30Your Delhi and Mumbai customers may join the same destination itinerary while costing different amounts to serve. One group arrives early enough for the included transfer; another needs an extra hotel night and a separate airport pickup.
A single base fare with an unexplained city surcharge makes both sales and margin review harder. Build the shared package first, then identify exactly what changes by origin.
Define where the common itinerary starts
State the meeting point and time. Does the base package begin at the destination airport, railway station or hotel? List the services included from that point onward.
Anything before that meeting point belongs to the relevant origin option unless explicitly included for everyone. Record return arrangements too. A cheaper outbound connection can be offset by a later return transfer or additional hotel use.
Build a city comparison on one basis
The following figures are invented for illustration and exclude tax and selling fees. Assume the common land arrangement costs ₹18,000 per traveller at the chosen group size.
| Cost | Delhi option | Mumbai option |
|---|---|---|
| Shared land package | ₹18,000 | ₹18,000 |
| Origin-specific travel | ₹7,000 | ₹9,000 |
| Additional transfer | ₹0 | ₹1,000 |
| Total direct cost | ₹25,000 | ₹28,000 |
| Price at 20% margin on these costs | ₹31,250 | ₹35,000 |
A ₹3,000 cost difference becomes a ₹3,750 price difference at that margin target. Adding only the raw extra cost would produce different margin percentages between the options. You may choose that intentionally, but record the choice.
Use the right denominator for feeder services
If a ₹6,000 feeder vehicle serves four Mumbai travellers, allocate it across those four when evaluating that option: ₹1,500 each. Dividing it across the whole twenty-person departure hides the origin's true economics unless you deliberately choose to subsidise it.
The shared destination coach still belongs to the combined travelling group. Avoid counting that coach in each city plan and then adding the plans together without removing the duplicate.
Version the offer when travel costs change
Save quote validity, available inventory and baggage or transfer inclusions with the origin offer. If a supplier price changes, review new quotes against the updated cost; retain the agreed basis for existing bookings.
Show the customer the origin, departure date, joining point, travel inclusions and complete applicable selling price. Sales should not need to reconstruct a city supplement from an old chat message.
Check the actual origin mix before confirming services
Ten Delhi travellers and two Mumbai travellers are different from six of each if each origin needs a minimum-charge transfer. Recalculate feeder costs using the actual bookings, then check the whole departure result.
In Tourify, separate departure plans can hold city-specific costs and fares. When several origins join one operating group, decide which plan owns shared supplier costs and keep a reconciliation to prevent double counting. Do not assume a city label automatically allocates shared costs.
Use group-size pricing for the services that change with headcount, and verify the combined rooming and transport requirements before final confirmation.